Overview
This guide walks you through the monthly operations in Ripple for Azure, including the invoice generation process, Billing Group management, and handling cancelled accounts.
Monthly Invoice Generation Process
Share the file containing your offer prices (e.g., MSRP, ERP) with Alphaus
Add any new Billing Groups or update the settings of any Billing Groups that require changes
Once the Azure billing amounts are finalised, begin the aggregation process
Azure amounts are typically finalised around the 9th–10th of each month (Alphaus can detect this automatically)
If needed, this step can be automated — however, all Billing Group edits must be completed by the 9th of each month
Aggregation takes approximately 1 business day
After receiving the aggregation completion notification, apply the relevant cost items from Adjusting Entries (e.g., software licences, RIs, Marketplace charges) to the invoice
Notes If there are cost items under Adjusting Entries that you would like included automatically every month (e.g., always apply all software licence charges), please contact Alphaus to configure this
Generate the invoice with Adjusting Entries applied
How to Create and Edit Billing Groups
New Billing Groups should be registered before aggregation whenever a new subscription or customer is added. Any changes to billing settings for existing Billing Groups should also be made before aggregation begins.
Billing Groups can be registered after aggregation, but registering before aggregation ensures a smoother process.
How to Add a New Billing Group
From the left menu in Ripple, click Billing Group
Click + Create Billing Group in the top right corner to create a new Billing Group
How to Edit a Billing Group
From the left menu in Ripple, click Billing Group
Click ... to the right of the target Billing Group and select Edit Billing Group
Update the relevant settings as needed:
Billing Group name
Discount rate
Fees
Support charges
How to Handle Cancelled Accounts
If a subscription or customer is cancelled, you can remove their data from Ripple by deleting the associated Billing Group.
From the left menu in Ripple, click Billing Group
Click ... to the right of the target Billing Group and select Delete Billing Group
Once deleted, Ripple will no longer calculate billing amounts or reflect data in Wave for that Billing Group
Important Notes Deleting a Billing Group will remove access to all historical invoice data for that group. If you need to retain past records, consider renaming the Billing Group (e.g., adding "[Cancelled]" to the name) instead of deleting it
Need More Help?
If any errors occur during the process or if you have any questions, please reach out to us:
📧 Email: ripple_cs@alphaus.cloud
💬 Live Chat: Available in the bottom-right corner of your dashboard
📖 Help Center: https://help.alphaus.cloud/