Overview

This guide walks you through how to run the aggregation process from the Ripple dashboard once billing amounts have been finalised for each cloud vendor. Aggregation can be run at any time and will calculate amounts based on the latest available data at the time of execution.

Billing Finalisation Timing by Cloud Vendor

Vendor	Timing
AWS	Around the 5th of each month — CUR is finalised after the billing PDF is received
Azure	Around the 9th of each month
GCP	Around the 4th of each month — click the finalisation button once the invoice is received

Steps to trigger the Billing Data

AWS

Around the 5th of each month, after receiving the invoice from AWS, click Dashboard from the left menu
Under Billing Data Finalisation, select the target cloud vendor
By default, the previous month is selected — change the target month if needed
Confirm the Invoice IDs displayed for the finalised billing period
Review the aggregation target and settings, then click Report Finalization in the bottom right corner

Aggregation processing time varies depending on the volume of CUR data but typically completes within 1 business day.

Note: For AWS, items such as Fee, Credit, and Refund are aggregated separately from usage charges and may be reflected later than the usage amount finalisation. These are automatically reflected in Adjusting Entries as soon as they are detected in the CUR, so they should be available by the time the invoice is issued.

Since Invoice IDs are also assigned to items automatically reflected in Adjusting Entries, the list of Invoice IDs displayed at the start of the month may differ slightly from what is shown later in the month. This is expected behaviour — please be aware of this in advance.

After Aggregation is Complete

After clicking Report Finalization, you can check the aggregation progress from the Aggregation Status indicator in the top right corner of Ripple.

Aggregation Status

Once aggregation is complete, you will receive a notification email from Alphaus support. After receiving the notification, you can proceed to create invoices.

How to Create an Invoice

Azure

If aggregation at the provided price is required, please share the provided price file with Alphaus by around the 8th of each month
After receiving the file, Alphaus will confirm whether the billing amount has been finalised
Once confirmed, Alphaus will run the aggregation process — this typically completes within 1 business day
A completion notification will be sent to the designated email address once aggregation is complete (if the provided price file is shared promptly, this can be completed within 1 business day)
After receiving the notification, you can proceed to create invoices in Ripple
Review the Adjusting Entries, apply any relevant items, and create the invoice

GCP

The process is the same as AWS. Please follow the AWS steps above.

Important Notes (Regarding AWS)

Aggregation is performed based on the latest CUR data available at the time the Report Finalization button is clicked. This means aggregation can also be run mid-month using the CUR data available at that time.
Since calculations are based on CUR data, any delays in CUR data updates may result in delays in the reflected amounts.
If Alphaus detects a CUR update after the billing finalisation notification has been sent, our support team will contact you and re-run the aggregation process. Please be aware of this in advance.