Overview
This guide walks you through how to create an invoice using only upfront payments such as Reserved Instances (RIs) and Savings Plans (SPs), or cost items created under Other Costs and Billing Service in Ripple.
By creating an empty Billing Group — without linking any AWS accounts, Azure Plan IDs, or Google Cloud projects — you can associate specific cost items and create invoices independently from cloud usage fees.
Steps
Step 1: Create an Empty Billing Group
From the left menu, click Accounts and Groups > Billing Group, then create a new Billing Group as you normally would
In the Resource Settings step, proceed without selecting any resources and click Next
If invoice settings are required, configure them and create the Billing Group
Configure invoice settings if you wish to apply support fees, agency fees, or discounts to the Adjusting Entries costs
Your empty Billing Group is now created ✅
Step 2: Include Other Costs or Billing Service Items
If Other Costs or Billing Service items have already been created, you can include them at the time of creating the empty Billing Group (Step 1) and they will be reflected in the invoice automatically.
If you have not yet created a Billing Service item, follow the steps below:
From the left menu, click Settings > Invoiced Service Settings > + Create New Service
Select the currency and enter the service name, then click Next
Select the Charging Method
Click Create Service
Click ... next to the empty Billing Group created in Step 1 and select Edit Billing Group
Under Invoiced Services, check the relevant item and click Save
Go to Invoices > Invoice Management, select the relevant month, and create or recreate the invoice for the Billing Group to reflect the data
Note: The created billing service must use the same currency as the associated Billing Group
Step 3: Include Adjusting Entries (Optional)
You can create an invoice using only Adjusting Entries by applying costs to the empty Billing Group created in Step 1, following the same process as a standard Adjusting Entries workflow.
From Adjusting Entries, select the cost items you want to include in the invoice
If you need to change the exchange rate, update it accordingly
Select the relevant Billing Group and click Apply
Recreate the invoice for the Billing Group to reflect the data
Important Notes
Billing Group invoice settings apply calculation processes (support fees, agency fees, discounts) to all Adjusting Entries except Marketplace charges
If support fees, agency fees, or discounts are not required, set the fixed cost or percentage to 0 in the invoice settings
Need More Help?
If any errors occur during the process or if you have any questions, please reach out to us:
📧 Email: ripple_cs@alphaus.cloud
💬 Live Chat: Available in the bottom-right corner of your dashboard
📖 Help Center: https://help.alphaus.cloud/